General:
Contact Tables are available on Student Street of the Paul Robeson Campus Center and the Samuels Plaza for information distribution, fundraising, ticket sales, employee recruitment, etc. on a first-come-first-served basis. Contact Tables are not available/permitted at Ruth Bader Ginsburg Hall or Express Newark.
The name of the Sponsoring Organization, Department, or Client must be displayed in a visible location on the table.
Illegally trademarked items may not be sold.
Goods must be marked for resale.
All groups will be charged a fee to reserve a table.
Fees for contact tables include up to two tables, however only one table will be set out unless specifically requested.
Additional tables may be rented for an additional fee if equipment and space permit.
Students are not permitted to bring or set up their own tables on the Samuels Plaza or Student Street.
Event groups are assigned a specific tabling number/location when they make their reservation. Event groups are not permitted to move tables to a new location or take tabling locations not assigned to them.
Amplified sound may only be played on Student Street during Free Period.
Employee Recruitment:
Employers who wish to reserve a table for employment/recruitment must go through the Rutgers University–Newark Office of Career Resources and Exploration (CRE). The Office of Career Resources and Exploration can be reached at (973) 353-5311 or by email at careers@newark.rutgers.edu. The Career Development Center will be responsible for making all reservations on the employer’s behalf.
All tabling fees for employment/recruitment will be billed to external clients through The Office of Career Resources and Exploration. Events & Conference Services will then bill the CRE on a monthly basis for all employment/recruitment tabling reservations.
Tables are available on a first-come-first-served basis.
Employers who recruit on campus but do not comply with the Rutgers University nondiscrimination policy may use university facilities only if they make available to interested members of the community information regarding their discriminatory practices and their justification for them. Approval for reservations of this nature is at the sole discretion of the Career Development Center.
Fundraising, Ticket, and Vendor Sales:
Student Organizations and University Departments may reserve tables for fundraising and sales. Fundraising and sales can be self-operated, or vendor sponsored by a Student Organization or Department. Reservations must be confirmed with contracts and insurance no fewer than ten (10) university business days in advance.
Examples of a fundraiser or sale include, but are not limited to, ticket sales for events, sale of items produced by members of the organization (e.g., yearbook, crafts) or sale of goods or services purchased by the organization for authorized resale (e.g., sweatshirts, stuffed animals, flowers). No food, aside from what is permitted under the bake sale policy, may be served, or sold.
Non-University Organizations:
Reservations need to be made with Events & Conference Services at least ten (10) business days in advance.
An insurance certificate naming Rutgers as an additionally insured party is required. If the certificate cannot be supplied, the group must pay into the Rutgers risk management fund.
The signed contract and payment of all fees are due ten (10) business days in advance.
Fund Collection Guidelines:
All funds collected by Student Organizations must be deposited daily at the Student Accounting Office, located on the third floor of the Paul Robeson Campus Center. Departments are responsible for following all applicable university policies and procedures regarding money handling.
All sales must be approved by Reservations staff based on restrictions imposed by university contracts, risk management issues, Rutgers University Copyright/Licensing policies, and other university policies. Illegally trademarked items may not be sold.
Student Organization members may not receive personal financial gain from an organization sale; therefore, individuals are not permitted to serve as vendors for an organization in which they are a member since this constitutes a conflict of interest.
Vendors must provide accurate contact information. Events & Conference Services assumes no liability or responsibility for the merchandise or service being sold. The vendor is responsible for the quality of workmanship of the goods being sold.
Information Distribution:
Registered Student Organizations and Departments may reserve contact tables for the distribution of information relevant to the mission of the organization or the department, such as promotional information for events, recruitment, or literature distribution. Information distributed is subject to approval by Events & Conference Services. Information tables may be reserved 24 hours in advance if available.
Bake Sale:
Students may engage in fundraising efforts with food products provided they followthese guidelines.
Pre-packaged foods and beverages must be dry or canned goods that can be held at room temperature per the manufacturer’s instructions and are permitted to be resold (i.e., items that are labeled “not for resale” are not permitted.) Such foods must be approved by the OSLL advisor.
Student groups are permitted to preparebaked goodsin an establishment that does not have a food service permit, provided that the baked goods do not contain the potentially hazardous ingredients below. All distribution of such goods must receive approval from the OSLL advisor.
Baked goods that are permitted for sale for fundraising purposes are those that are prepared and purchased from food service establishments that obtain the permits and approvals as stated above and do not contain potentially hazardous ingredients. Such foods that are considered potentially hazardous include but are not limited to foods that contain: meats, poultry, fish, shellfish, milk, milk products (cheese, butter, milk, heavy cream, etc.), plant proteins such as tofu, starches, peanuts, cooked pasta, cooked beans, potatoes, cut fruits, cut vegetables, etc.
During the bake sale, all items must be clearly labeled with the ingredients contained.
